Constitution
This Constitution was agreed at the Group’s AGM held on April 7th 2016
1. Title
The Group shall be known as the Lacock Art Group
2. Object
The Lacock Art Group is a small friendly, fun group who meet on a weekly basis to learn and improve their art.
The Club provides support and advice by more experienced members to those who wish it and promotes integrity and good practice in individual member’s artwork.
3. Management
A Committee, which usually consists of seven people elected by members of Lacock Art Group, shall manage the Group. Three Committee members will take the roles of Chairperson, Treasurer and Membership Secretary. Other roles/jobs needed within the group such as Exhibitions Organiser, Demonstrations Organiser, Website and Publicity Organiser etc will be taken on by Committee Members and other members of the Group.
The Committee reserves the right to co-opt any other members onto the Committee as they may deem necessary. Each Committee member shall hold office normally for three years, but will be elected/approved each year by the Group’s members at the yearly AGM (see Item 6)
4. Membership
The Group welcomes artists/potential artists of all standards from beginners to experts. All ages are welcome (those attending who are under the age of 16 must be accompanied by a responsible adult).
Members will help in the weekly running of the Group by taking turns to open up the Village Hall, help at exhibitions etc.
All members should behave politely and respectfully at all times whilst attending Group meetings and exhibitions. If a member does not act appropriately or with the best interests of the Group in mind, the Committee may terminate their membership (with pro rata reimbursement of any fees paid in advance).
5. Subscriptions/Fees
The annual subscription fee can be paid in one lump sum.
Payment can be made by cash, BACS transfer or cheque. Cheques may be posted to Joy Tickell, Treasurer.
Guests and non-members who attend demonstrations etc will be required to pay a fee on the evening.
Current fees and payment rules are published in the Members handbook.
Group membership fees may be altered by the Committee when it is deemed appropriate to cover changes to running costs etc.
6. Annual General Meeting
The Group shall hold an AGM, chaired by the Chairperson each year on a date to be fixed by the Committee. At that meeting they shall receive and approve:
a) A report from the Chairperson on the work of the Group in the preceding year.
b) The Secretary will read out the minutes of the last AGM and ask for any matters arising and for approval of the minutes.
c) A report and Balance Sheet drawn up by the Treasurer.
d). Before the AGM members will be asked to submit any matters they want raised at the AGM.
e). If there are major changes to be made to the Committee, this will be attended to at the AGM.
At the AGM twelve members shall form a quorum.
7. Activities
The Group will meet from late January to early December for members to pursue their own art.
The Group will also organise regular demonstrations and workshops given by visiting talented artists and some of our own members. Other art activities including figure drawing and still life will also be organised from time to time.
8. Exhibitions
Several exhibitions will be held in Lacock Village Hall. Additionally other exhibitions at local fetes and events may be organised by the Group.
The Committee, headed by the Chairperson, will be responsible for organising the Exhibitions and have the power to:
a) Accept titles of entries for exhibition only from persons who are members of the Group.
b) Publish rules pertaining to the Exhibition.
c) Reject any entry that can be deemed to be a copy of another artist’s work or may be in breach of copyright.
d) Restrict the number of entries per member in the event of there being too many entries to hang advantageously.
e) Reject entries from members who have not conformed to the Exhibition rules as published.
f) If a particular piece of art put forward for an exhibition run by the Group is deemed contentious by a member of the Group or the public, the Committee will meet to discuss whether or not it should be included in the exhibition – the Committee’s decision will be final.
g) The Hanging Fee will be decided by the Committee and will depend on the expenses involved.
9. Web Site
The Group’s website URL- www.lacockartgroup.co.uk - should at all times be owned by the Group.
It should be used to:
a) Promote the Group’s membership and activities.
b) Act as a ‘shop window’ for the artistic activities of the Group’s members allowing them to show examples of their work in a Gallery section – the number of examples/images that each member can show will depend on the overall image capacity of the site and limits may need to be applied from time to time. The images will be subject to the same rules and restrictions applied to the Group’s exhibitions.
c) Provide a contact point for both members and non-members and especially to prospective new members.
d) The login e-mail address and password (which allows changes and additions/alterations to be made to the web site) are to be held by the Committee Officers and anyone else who they allow to alter/work on the site. The Committee is to be informed when changes to the login e-mail address and password are made and those changes are to be given to the Committee Officers.
e) As mentioned in 9a to 9c above, the web site is used to promote and display all our Group activities. By being a member of the Lacock Art Group, members agree that images of their artwork or of themselves during Group activities, may be displayed on the web site.
10. Equipment
Any equipment purchased by the Group will remain the property of the Group and will be stored safely by any member of the Committee or in Lacock village hall.
11. Disbanding of the Group
In the event of the Group disbanding, any equipment belonging to the Group will be sold and the proceeds divided equally amongst the current members or given to a Charity. The bank balance at the time of disbandment, after all expenses and bills have been paid, will be treated in the same manner. The Lacock Art Group cannot be disbanded without a decision being made by the members at an AGM or Extraordinary General Meeting.
12. Rules
The Committee, from time to time, may make such additional rules and regulations as it shall deem necessary for the proper management of the Group. Such additional rules and regulations to be first passed at an Annual General Meeting, an extra-ordinary General Meeting or by circulation to members.
Revision to the Constitution shall only be passed at an Annual General Meeting or an Extra-Ordinary General Meeting of the Group.
Last updated 30 October 2023
1. Title
The Group shall be known as the Lacock Art Group
2. Object
The Lacock Art Group is a small friendly, fun group who meet on a weekly basis to learn and improve their art.
The Club provides support and advice by more experienced members to those who wish it and promotes integrity and good practice in individual member’s artwork.
3. Management
A Committee, which usually consists of seven people elected by members of Lacock Art Group, shall manage the Group. Three Committee members will take the roles of Chairperson, Treasurer and Membership Secretary. Other roles/jobs needed within the group such as Exhibitions Organiser, Demonstrations Organiser, Website and Publicity Organiser etc will be taken on by Committee Members and other members of the Group.
The Committee reserves the right to co-opt any other members onto the Committee as they may deem necessary. Each Committee member shall hold office normally for three years, but will be elected/approved each year by the Group’s members at the yearly AGM (see Item 6)
4. Membership
The Group welcomes artists/potential artists of all standards from beginners to experts. All ages are welcome (those attending who are under the age of 16 must be accompanied by a responsible adult).
Members will help in the weekly running of the Group by taking turns to open up the Village Hall, help at exhibitions etc.
All members should behave politely and respectfully at all times whilst attending Group meetings and exhibitions. If a member does not act appropriately or with the best interests of the Group in mind, the Committee may terminate their membership (with pro rata reimbursement of any fees paid in advance).
5. Subscriptions/Fees
The annual subscription fee can be paid in one lump sum.
Payment can be made by cash, BACS transfer or cheque. Cheques may be posted to Joy Tickell, Treasurer.
Guests and non-members who attend demonstrations etc will be required to pay a fee on the evening.
Current fees and payment rules are published in the Members handbook.
Group membership fees may be altered by the Committee when it is deemed appropriate to cover changes to running costs etc.
6. Annual General Meeting
The Group shall hold an AGM, chaired by the Chairperson each year on a date to be fixed by the Committee. At that meeting they shall receive and approve:
a) A report from the Chairperson on the work of the Group in the preceding year.
b) The Secretary will read out the minutes of the last AGM and ask for any matters arising and for approval of the minutes.
c) A report and Balance Sheet drawn up by the Treasurer.
d). Before the AGM members will be asked to submit any matters they want raised at the AGM.
e). If there are major changes to be made to the Committee, this will be attended to at the AGM.
At the AGM twelve members shall form a quorum.
7. Activities
The Group will meet from late January to early December for members to pursue their own art.
The Group will also organise regular demonstrations and workshops given by visiting talented artists and some of our own members. Other art activities including figure drawing and still life will also be organised from time to time.
8. Exhibitions
Several exhibitions will be held in Lacock Village Hall. Additionally other exhibitions at local fetes and events may be organised by the Group.
The Committee, headed by the Chairperson, will be responsible for organising the Exhibitions and have the power to:
a) Accept titles of entries for exhibition only from persons who are members of the Group.
b) Publish rules pertaining to the Exhibition.
c) Reject any entry that can be deemed to be a copy of another artist’s work or may be in breach of copyright.
d) Restrict the number of entries per member in the event of there being too many entries to hang advantageously.
e) Reject entries from members who have not conformed to the Exhibition rules as published.
f) If a particular piece of art put forward for an exhibition run by the Group is deemed contentious by a member of the Group or the public, the Committee will meet to discuss whether or not it should be included in the exhibition – the Committee’s decision will be final.
g) The Hanging Fee will be decided by the Committee and will depend on the expenses involved.
9. Web Site
The Group’s website URL- www.lacockartgroup.co.uk - should at all times be owned by the Group.
It should be used to:
a) Promote the Group’s membership and activities.
b) Act as a ‘shop window’ for the artistic activities of the Group’s members allowing them to show examples of their work in a Gallery section – the number of examples/images that each member can show will depend on the overall image capacity of the site and limits may need to be applied from time to time. The images will be subject to the same rules and restrictions applied to the Group’s exhibitions.
c) Provide a contact point for both members and non-members and especially to prospective new members.
d) The login e-mail address and password (which allows changes and additions/alterations to be made to the web site) are to be held by the Committee Officers and anyone else who they allow to alter/work on the site. The Committee is to be informed when changes to the login e-mail address and password are made and those changes are to be given to the Committee Officers.
e) As mentioned in 9a to 9c above, the web site is used to promote and display all our Group activities. By being a member of the Lacock Art Group, members agree that images of their artwork or of themselves during Group activities, may be displayed on the web site.
10. Equipment
Any equipment purchased by the Group will remain the property of the Group and will be stored safely by any member of the Committee or in Lacock village hall.
11. Disbanding of the Group
In the event of the Group disbanding, any equipment belonging to the Group will be sold and the proceeds divided equally amongst the current members or given to a Charity. The bank balance at the time of disbandment, after all expenses and bills have been paid, will be treated in the same manner. The Lacock Art Group cannot be disbanded without a decision being made by the members at an AGM or Extraordinary General Meeting.
12. Rules
The Committee, from time to time, may make such additional rules and regulations as it shall deem necessary for the proper management of the Group. Such additional rules and regulations to be first passed at an Annual General Meeting, an extra-ordinary General Meeting or by circulation to members.
Revision to the Constitution shall only be passed at an Annual General Meeting or an Extra-Ordinary General Meeting of the Group.
Last updated 30 October 2023